A lot of better email clients and servers have come into the market and have become really popular among the user of old email services. Both Office 365 and Outlook are email clients operating under Microsoft. However, due to some reasons, users may be forced to Export office 365 mailbox to PST. These situations ask for features like “Export Office 365 archive mailbox to PST”. While Office 365 doesn’t provide the option to hard backup for data of user mailbox even though the office guarantees the security of user mailbox. You can even download the data as some firms keep the backup of your data with themselves as a hard copy.
In this blog, we will teach you how to export office 365 mailbox to PST file with manual methods as well as using a third-party tool. You can save a lot of time and effort by using the PST export tool.
Reasons To Export Office 365 Mailbox to PST
Listed below are all the reasons where a user might need to Export PST from office 365 2021. As Office 365 doesn’t provide users with built-in procedures for mailbox export to .pst files in office 365. Users have to go to the DIY option for completing the task.
- Archive Office 365 mailbox in Local Disk: By converting Office 365 in PST file, a user can save office archive mailbox to local disk and work accordingly as preferred.
- Reduce The Size Of Office 365 Mailbox: Users can reduce the size of Office 365 by keeping back up of Office 365 mailbox in PST file format.
How To Export Office 365 Archive Mailbox to PST?
If you wish to learn How to export office 365 mailbox to PST file? Then there are two main methods you can follow. You can use a manual method to Export Office 365 mailbox to PST or you can use an Office 365 exporter or Office 365 Backup Tool which will help you convert Office 365 to PST.
Manual Method To Export Office 365 Archive Mailbox to PST
- Step 1: Log in to Office Account online with Administration credentials.
- Step 2: Go To Admin then head over to “Exchange”.
- Step 3: Click on Permissions from the left panel. Then click on Admin Roles. Once inside find “Discover Management”.
- Step 4: In Discovery Management click on the + sign to add roles.
- Step 5: Click on “Mailbox Import/Export” under the roles section.
- Step 6: Under “Members” click the + sign again and click once on the name of the user.
- Step 7: Hit on “Save” after finishing all the above steps.
- Step 8: Go to “Compliance Management > In-place eDiscovery & hold” once it opens, click on “+”
- Step 9: Type the name in the box on your screen and click on the Next button.
- Step 10: Once that’s done, choose all the mailboxes by clicking on “Search all mailboxes” or the selected ones by using the “Specify mailboxes to search” option and adding the “+”.
- Step 11: Set the filters and click on the Next button from the next “search query” screen.
- Step 12: The next dialogue is “In-place Hold Settings” from there, you can choose the number of days to store the items on the server before deletion.
- Step 13: Once you’ve completed all the steps, click on “Finish”.
- Step 14: Click on the close button after it appears on your screen.
- Step 15: After the process is complete, you can click on the downward arrow icon to Export Office 365 mailbox to PST.
Disadvantages of Using The Manual Method
There are a lot of disadvantages of using the manual method on Procedures for mailbox export to .pst files in office 365.
- Manual method to export Office 365 to PST is lengthy and it also consumes a lot of time.
- Selective data such as emails, calendars, contacts cannot be exported at the same time.
- No filter items have been provided to export items.
- The manual method to Export office 365 archive mailbox to PST requires good enough technical knowledge. Non-technical users may end up facing some troubles.
Third-Party Solution To Export Office 365 Mailbox To PST
If you find the manual procedures for mailbox export to .pst files in office 365 a bit too technical. Then we suggest you choose any of the top office 365 to pst export tool. If you are to take our advice then we suggest you download the tool we have listed below as it is consumer-friendly. Export office 365 archive mailbox to PST and all the other file formats.